Secretary (OA)
Responds to requests for information concerning the Mental Health Service when such requests are deemed appropriate. Keeps the Section Chief's calendar and schedules for appointments, and keeps Section Chief informed of impending meetings, commitments and scheduled appointments. Attends and keeps records of administrative meetings conducted by the Section Chief, takes dictation and/or transcribe letters and other correspondence. Makes appointments and arranges meetings for the Section Chief and other mental health staff as requested. Prepares and manages travel arrangements for the Chief and other professional staff. Types and files all correspondence, mental health reports, bulletins, notices, educational materials, research reports and manuscripts, and checks correspondence for completeness and conformance to applicable regulations. Instructs, supports and helps with supervision of subordinates, work-study students and other clerical support personnel. Provides coverage of the duties of the Medical Support Assistant when necessary. Serve as the primary timekeeper for the Time & Leave (T&L) of staff aligned under the Mental Health Service Line Section Chief as well as serve as an alternate timekeeper for all other T&L units for the department. Work Schedule:
Monday through Friday, 8:
00am to 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description:
Secretary (OA)/PD#:
12263O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, September 4, 2019. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
One (1) full year of specialized experience equivalent to at least the GS-4 level in the Federal Service that equipped you with the knowledge, skills and abilities to perform successfully the duties of the Secretary (OA) position, and that is typically in or related to the duties of this position. Specialized experience for this position would consist of:
Experience tracking, coordinating, updating, editing, compiling and maintaining files and records; clerical and administrative skills such as grammar, punctuation, spelling, correspondence formats, and records management; skill in using computer applications for functions such as word processing, spread sheets and database management; skill in time management, multi-tasking and organization; and communication and interpersonal relation skills sufficient to appropriately and courteously relate to internal and external customers both verbally and in writing. NOTE:
Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held. Please provide such documentation on resume. --OR-- Education - 4 years above high school. Four years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable for this position. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Transcripts Required. --OR-- Combining Experience and Education - Equivalent combinations of experience and education are qualifying for this position. Transcripts Required. Proficiency Requirement:
In addition to meeting experience and/or education requirements, applicants for this position must show possession of the following skill. Ability to type 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. You will be rated on the following Competencies for this position:
Applies technology Clerical Communication Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. It requires sitting, walking, standing, bending, and carrying light items such as papers, books, and files. At times, long hours may be spent operating a personal computer or typing. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday through Friday, 8:
00am to 4:
30pm Telework:
Not available Virtual:
This is not a virtual position. Position Description:
Secretary (OA)/PD#:
12263O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, September 4, 2019. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
One (1) full year of specialized experience equivalent to at least the GS-4 level in the Federal Service that equipped you with the knowledge, skills and abilities to perform successfully the duties of the Secretary (OA) position, and that is typically in or related to the duties of this position. Specialized experience for this position would consist of:
Experience tracking, coordinating, updating, editing, compiling and maintaining files and records; clerical and administrative skills such as grammar, punctuation, spelling, correspondence formats, and records management; skill in using computer applications for functions such as word processing, spread sheets and database management; skill in time management, multi-tasking and organization; and communication and interpersonal relation skills sufficient to appropriately and courteously relate to internal and external customers both verbally and in writing. NOTE:
Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held. Please provide such documentation on resume. --OR-- Education - 4 years above high school. Four years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable for this position. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Transcripts Required. --OR-- Combining Experience and Education - Equivalent combinations of experience and education are qualifying for this position. Transcripts Required. Proficiency Requirement:
In addition to meeting experience and/or education requirements, applicants for this position must show possession of the following skill. Ability to type 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. You will be rated on the following Competencies for this position:
Applies technology Clerical Communication Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary. It requires sitting, walking, standing, bending, and carrying light items such as papers, books, and files. At times, long hours may be spent operating a personal computer or typing. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$37,583 to $48,854 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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